> ## Documentation Index
> Fetch the complete documentation index at: https://handbook.ucrp.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Suggested Prep Timeline

> A thorough guide to suggested preparation for Precinct Chairs or designated Caucus Hosts.

<span style={{display:'inline-block',background:'transparent',color:'#a01722',fontSize:'0.65rem',fontWeight:'700',letterSpacing:'0.1em',textTransform:'uppercase',padding:'0.2rem 0.7rem',borderRadius:'9999px',marginBottom:'0.5rem',border:'1.5px solid #a01722'}}>Guides</span>

## 4-6 Weeks Before Caucus Night (Feb. 3-Feb. 17)

* Verify your location with House District Chair
* Recruit Volunteers (distribute flyers, check-in, ballot counters, greeters, timekeeper)
* Distribute a "save the date" flyer
* Visit your location to verify room setup, number of chairs/tables, sound system, white board, American flag, projector & screen or tv, test WIFI (ask for password), locate bathrooms, drinking fountains & exits, ADA compliance
* Attend training
* Host your own meeting(s) to plan your caucus and train all volunteers

## 1-2 Weeks Before Caucus Night (Mar. 3 – Mar. 10)

* Advertise Caucus Night (put up at least 3 signs, post on social media, distribute a second flyer explaining caucus and the duties of precinct officers and delegates, remind them to check their voter registration to make sure its updated, what to bring)
* Review the caucus packet & know the caucus rules
* Visit your location if you haven't already
* Make sure all volunteers are trained
* Encourage precinct members to pre-register (if applicable)
* Gather Your Materials (Caucus packet, wristbands & signs from House District Chair, Nametags optional but recommended, Ballots & Ballot Boxes, Sharpies, Tally Sheets/Instructions, Pens & Pencils, Laptops, Voter Registration Forms, Precinct Maps)

## Day Before Caucus

* Download voter information in the app (more information to come)
* Print out and prepare absentee/out of state military and religious ballots (if applicable)
* Print out any handouts/instructions/ballots/forms/charts (it is a good idea to print each type of handout on a different colored paper)
* Make/print signage (coordinate with House District Leadership): Precinct name, Arrows, QR codes
* Finish gathering materials
* Remind your volunteers of the time, location, what you need them to bring
  <Note> Caucus supplies are provided by the Precinct leadership, and are considered an "in-kind" donation. If needed, caucus hosts can reach out to members of the precinct for supplies or donations</Note>